Beatnik Motorsport Terms and Conditions - Participation Waiver/Rental Agreement
Beatnik Motorsport Ltd. will be referred to as BEATNIK throughout this document.
Customer/Renter/Operator will be referred to as CLIENT throughout this document. CLIENT (where there is more than one under a Rental Agreement) shall include all persons authorized under the Rental Agreement.
Currency is in New Zealand Dollars unless otherwise stated.
BEATNIK motorcycles are all fully insured, registered as rental vehicles and have current COF (Certificate of Fitness). All motorcycles have a complete maintenance history for the life of the motorcycle. Cleaning and standard maintenance quality/safety checks are done in house at BEATNIK shop and any activities requiring more advanced repair are done at a facility authorized by the manufacturer. BEATNIK is authorized by New Zealand Transport Agency as a Rental Agency and holds Rental Service License #0260399.
All motorcycle pick-ups and drop offs are to be done at BEATNIK shop located at #49 Mainstreet, Blenheim New Zealand, unless otherwise pre-arranged at the time of booking. Additional charges for one-way hires and pick ups may apply.
Vehicles will be supplied full of fuel. The CLIENT shall pay for all fuel during hire and must return the vehicle full of fuel or additional charges will be incurred by the CLIENT. Vehicles must be refueled with premium fuel (95 octane or better) only.
Age - CLIENT (and any authorized persons) must be 25 years of age or older for any motorcycle rental from BEATNIK.
Experience – Client acknowledges they have prior experience and are well skilled in operating the vehicles they have selected on the surface/terrain they will be riding.
Only persons authorized under the Rental Agreement can operate the vehicle.
Charges relate to one person operating the vehicle. CLIENT and any additional authorized persons will all be bound by these terms and conditions and the provisions of the Rental Agreement signed.
New Zealand law require all motorcyclists and passengers to wear approved helmets at all times. BEATNIK Highly Recommends participants wear as much protective gear as possible.
FULL License - CLIENT will need a current and valid motorcycle License from your home country that authorizes you to ride the size and type of motorcycle being rented. If your License is not in English or in partial English, you will need an international driving permit along with your original License. See the link to NZTA for more details.
LAMS License - LAMS approved models (400cc) are available for LAMS Licensed riders. Clients with LAMS Licenses must comply with New Zealand LAMS restrictions that apply to your License conditions. BEATNIK will fit an “L” plate to the Motorcycle as required. Please see the link for more details.
International driving permit - An international driving permit is an official translation of CLIENTS current License and its conditions. This is issued by an authorized body from the country that your driving License is issued by. An international driving permit is NOT a driving License. It must be presented WITH the License to which it was issued. We recommend you check with the local authority in your country of origin to find out more on international driving permits before making a booking.
Use of Vehicles
BEATNIK-S (Sealed Road Motorcycles):
Vehicles must not be raced, ridden on race tracks, taken off road, on dirt/gravel/sand/non-sealed roads at any time. They must only be driven on public paved/concrete/sealed roads and highways. Failure to comply with this condition shall entitle BEATNIK to cancel the rental and take immediate possession of the vehicle, accessories, gear or other BEATNIK assets. Failure to comply will result in BEATNIK being entitled to immediately charge the CLIENT the full standard excess amount to the CLIENT’S credit card and other charges may be applied as per the Default, Damage and Breach of Agreement section.
BEATNIK-X (Mixed Road Motorcycles):
Vehicles may be ridden on public sealed and non-sealed roads. They must not be driven off road, on private trails, motocross tracks or any other non-public terrain. They must not be raced, jumped, exposed to sea/saltwater or abused in any manner. Failure to comply with this condition shall entitle BEATNIK to cancel the rental and take immediate possession of the vehicle, accessories, gear or other BEATNIK assets. Failure to comply will result in BEATNIK being entitled to immediately charge the CLIENT the full standard excess amount to the CLIENT’S credit card and other charges may be applied as per the Default, Damage and Breach of Agreement section.
BEATNIK highly recommends the clients exercise proper route emergency contingency planning including the hire of or bringing their own Personal Emergency GPS beacon if their planned route takes them into remote or higher-risk areas of New Zealand.
Packaged Tours, Special Events and Custom-Built experiences require full payment upfront and are non-refundable. This will be communicated on the booking/event page or in writing via email.
Standard bookings made 31 days or more prior to hire date will require a deposit of 20% of the overall total booking amount as a security deposit from CLIENT. Upon receipt of this deposit, BEATNIK will confirm your booking. The remainder of booking charges will be payable in full 30 days before the hire date.
Standard bookings made 30 days or less prior to start date will require payment in full of the total booking amount. Upon receipt of this payment, BEATNIK will confirm your booking.
Bookings can be made on line, over the phone or in person at the BEATNIK shop. All bookings require a valid credit card at time of pick up to place the insurance excess hold amount. Payment of deposits and remaining costs can be done with credit card, bank transfer or cash.
Local Taxes: All BEATNIK goods and services are subject to New Zealand Goods and Services Tax (15%).
CLIENT can cancel at any time prior to pick up and will be subject to cancellation fees as per Cancellation Fees section. Cancellations must be in writing via email. Effective date of the cancellation will be the time and date notice of cancellation is received by BEATNIK (New Zealand local time).
BEATNIK requires written cancellation notice via email to cancel a booking. Once this cancellation is received, the following cancellation fees will apply:
- Standard bookings cancellation 90 days or more before hire date will be charged 5% of total booking amount
- Standard bookings cancellation 31 - 89 days before hire date: CLIENT will be charged 20% of total booking amount
- Standard bookings cancellation 30 Days or less before hire date: Client will be charged 100% of total booking amount.
- Cancellation anytime for Packaged Tours, Special Events and Custom-Built experiences: Client will be charged 100% of total booking amount.
*BEATNIK recommends that CLIENT have adequate travel insurance to cover any losses due to booking cancellation.
There will be no refunds for early returns.
A Full Day Rental shall mean pick up and drop off by the same time the next day. If the vehicle is returned late under a Full Day Rental agreement the CLIENT will be charged a penalty fee for each day late equal to twice the charge for a Full Day Rate of motorcycle and accessories.
A Business Day Rental shall mean pick up starting at 8am and return by 5pm same day. If the vehicle is returned late under a Business Day Rental agreement the CLIENT will be charged a penalty fee for each day late equal to the charge for a Business Day rate of motorcycle and accessories.
Pick-ups or drop offs outside of Business Hours can be pre-arranged for an additional fee.
All BEATNIK vehicles are insured to cover vehicle damage, loss and theft only. Insurance does not cover personal injury or loss or damage to personal items. BEATNIK highly recommends that CLIENT have adequate personal insurance to cover personal injury or loss or damage to personal items
CLIENT will need to sign a “Terms and Conditions/Rental Agreement/Participation Waiver” form which will include accepting the insurance excess (deductible) amount. The standard excess applies to all hire vehicles. This will be approved via the CLIENTS signature on the rental agreement and the excess amount will be secured on the CLIENTS credit card in the form of a Pre-Authorization or ‘hold’ on the card.
Standard Excess - $2500 per Motorcycle
Excess Reduction – you have the option to reduce the excess amount by paying a $35/day fee per vehicle, this will reduce the excess amount CLIENT is responsible for from $2500 to $750.
Damage Check List – The “Terms and Conditions/Rental Agreement” will include a ‘Dispatch and ‘Return check list’ which will detail the condition of the vehicle at the time of dispatch and return including any damage, dings, scratches, etc.. The Dispatch checklist will be reviewed and signed by CLIENT and BEATNIK Rep at the time of hire to detail all pre-existing conditions. Upon return of the vehicle a preliminary inspection will be done by a BEATNIK Rep in the presence of the CLIENT, referencing the ‘Dispatch Check list’ to identify any new damage to the vehicle. Both parties will sign the Return Check List. BEATNIK reserves the right to determine the final condition of the vehicle.
Damage, Loss, Accidents, Incidents – In the rare event of any damage or incident involving a BEATNIK vehicle, the CLIENT must advise BEATNIK as soon as possible of the same by telephone. Notification to BEATNIK must be made regardless of amount of damage (if any) or responsibility/fault. BEATNIK may at its discretion deduct the full amount of insurance excess from the CLIENTS card immediately following notification. No repairs shall be undertaken by CLIENT without BEATNIK’s express consent, except where such repairs are necessary to prevent additional damage to the vehicle.
Once BEATNIK has gained resolution on the incident (local authorities reports, potential fines etc.) and inspected and repaired the vehicle (if needed) at BEATNIKS facility or an approved manufacturers facility, if the total amount incurred (if any) as a result of the incident is less than the excess charged to the CLIENT, the difference will be refunded to the CLIENT at the earliest opportunity. This also applies for any damages found at or after time of return.
Accessories and Gear – Accessories and Riding Gear are not covered by the insurance policy and any loss, repair or replacement of the same will be charged back to CLIENT at actual cost plus a 10% admin fee.
Default, Damage and Breach of Agreement:
BEATNIK reserves the right to cancel or terminate any reservation [booking} or rental and take immediate possession of any BEATNIK vehicle, accessories, gear or other assets in the event CLIENT fails to comply with any terms of these terms and condition and/or any rental agreement, or BEATNIK property is damaged or BEATNIK has cause to believe that there is reasonable expectation that damage or loss may occur. The termination or taking possession shall not release the CLIENT from any liability and is without prejudice to the rights of BEATNIK under either these terms and conditions or the terms of any Rental Agreement.
If Insurance Claim is Declined:
If an insurance claim is declined due to CLIENT breaching the terms of the insurance cover the CLIENT accepts liability to BEATNIK for the loss of or damage to the vehicle and accessories and any consequential loss or expenses incurred by BEATNIK.
CLIENT acknowledges and accepts that the vehicle is rented to the CLIENT at the CLIENT’s own risk.
CLIENT acknowledges and accepts that participation in any BEATNIK Packaged Tours, Special Events and Custom-Built experiences, is entirely at the CLIENT’s own risk.
BEATNIK assumes no responsibility for any bodily injury, illness, death or damage/loss to personal possessions or for any consequential loss while CLIENT is at our shop or while operating/utilizing any BEATNIK equipment, vehicles or other accessories/gear or participating in any Beatnik Packaged Tours, Special Events or Custom-Built experiences. BEATNIK is not responsible for any fines, tickets, road tolls or any other costs or expenses incurred by CLIENT while in possession of BEATNIK vehicles or property or while participating in Beatnik Packaged Tours, Special Events or Custom-Built experiences.
BEATNIK shall not be liable or responsible for any delays, cancellations, loss of property, property damage, bodily injury, illness or death due to events out of its control. This includes but is not limited to adverse weather, natural disasters, acts of god, supply or omission of other services such as lodging, meals, transportation etc.
BEATNIK is responsible to provide a clean, insured, registered vehicle in good and safe mechanical condition at time of pick up. Rental accessories will be in good working order and free from any damage that may alter their intended effectiveness.
BEATNIK is responsible to do its utmost to provide Packaged Tours, Special Events and Custom-Built experiences as advertised or with acceptable standard alternatives.
CLIENT is fully responsible for their own safety and well-being while utilizing BEATNIK vehicles, products and services and/or participating in any Beatnik Packaged Tours, Special Events or Custom-Built experiences. CLIENT must exercise caution and good judgment at all times and comply with all New Zealand laws, rules and regulations. CLIENT must familiarize themselves with the local driving/riding conditions, regulations and hazards they may encounter while operating BEATNIK vehicles or Beatnik Packaged Tours, Special Events or Custom-Built experiences and prepare accordingly.
CLIENT is responsible to report any physical damage, mechanical defects or issues with any of BEATNIKs vehicles or accessories/gear as soon as possible. Any issue which may compromise the safety of the CLIENT should cause the client to cease activity, report it and wait until it can be remedied by BEATNIK or BEATNIK assigned persons/agency.
Our relationship with you is governed by New Zealand law and New Zealand courts have nonexclusive jurisdiction.
By signing this document, accepting it electronically, or purchasing a Beatnik Packaged Tour, Special Event or Custom-Built experience, CLIENT agrees they have read and understand it in its entirety. CLIENT acknowledges they possess the required documentation, experience physical and mental skills, knowledge of local conditions and laws that are required to ensure a safe and lawful journey. CLIENT understands that these terms and conditions may be updated at any time and accepts that they should ensure to review at the time of signing the agreement just before departure.
You can request a printable copy of this Beatnik Motorsport Terms and Conditions -Participation Waiver/Rental Agreement HERE